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TABLE HOST RESOURCES
Welcome to the Table Host page! Below you will find all the information you need to invite guests, get them registered and provide the information they need when questions come up.
YOUR ROLE
Be sure to join our Table Host GroupMe for live help, reminders, and an interactive environment with other table hosts. https://groupme.com/join_group/87274409/FSkEXUG5
We will be sharing Table Host Updates from the team containing up-to-date stats on our event, fun facts and sneak peeks from our silent auction!
COPY FOR EMAIL AND TEXTING AN INVITATION TO YOUR GUESTS:
Hi [Guest's Name]!
I would love for you to join my VIP travel group as we "Embrace Cuba" at the Passport to Cuba Dinner and Auction on Saturday, September 7, 2024. This exciting evening will be held at the Westin Galleria, Dallas Ballroom, and it promises to be a memorable event filled with the vibrant culture of Cuba!
As my guest, you will receive a free ticket to explore Cuba's rich history and current initiatives supported by Proclaim Cuba. The evening will include a silent auction where you can bid on unique experiences, art, entertainment, dining, golf, and more. This year they will also have a live auction where you can win big and support amazing ministry work in Cuba! It's a fantastic opportunity to make a significant impact in the lives of many while enjoying a night out.
Event Details:
- Date: Saturday, September 7, 2024
- Location: Westin Galleria, Dallas Ballroom, 3rd Floor, 13340 Dallas Pkwy, Dallas, TX 75240
- Time: Check-in and Silent Auction open at 5:30 pm; Dinner and program begin at 6:30 pm
- Parking: Free parking garage or optional valet service for $17
- Dress Code: Smart Casual
Registration:
To join, simply register at https://www.proclaimcuba.org/ptc and select my name as your Table Host. Alternatively, reply to this email, and I'll handle the registration for you! There is no cost to attend, but as this is a fundraising event, contributions will be welcomed.
For the best experience, please pre-register for the silent auction at https://events.handbid.com/auctions/passport-to-cuba-2024. This will allow you to bid on items seamlessly in the silent and live auctions.
I can't wait to spend this wonderful evening with you!
Warm regards,
[Your Name]
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Hi [Guest's Name]! Join me for a special evening at the Passport to Cuba Dinner and Auction on September 7, 2024, at the Westin Galleria. Enjoy a night of Cuban culture and support a great cause. Free ticket included! RSVP by replying to this message or register at https://www.proclaimcuba.org/ptc and select my name as your Table Host. Dress code: Smart Casual. Can't wait to see you there!
TABLE HOST FAQ'S
Where do I park? Free Parking: You can park in the purple garage at the Galleria, which is the closest to the event. Valet Service: Optional valet service is available for $17 at the front of the hotel.
Do I need a ticket to get in? No physical tickets are needed but all guests must register.
What is the check-in process like? Our check-in process is quick and easy! When a guest arrives at the event, they simply make their way to the 3rd floor where our check-in team will greet them and ask for their name. The guest will receive three items: A card with a table number An “Auction Kit” for registering on the Auction platform A numbered live auction bidding paddle After check-in, guests can enjoy a beverage and snacks, browse and bid on auction items, and take a picture in our photo both!
How do I inform you of my food allergies? During registration, there is a section to note any food allergies. Our catering staff will accommodate accordingly to ensure everyone can enjoy the meal safely. If guest allergy information needs to be provided at any time please use info@proclaimcuba.org with the subject line of “Food allergies for (name of guest)” Please describe the food allergy in the body of the email.
Can I bring my kids to the event? While we love kids, we ask you not bring children under 18.
How many seats are at my table? Each table comfortably seats 10 people. It is possible to seat a maximum of 12 people at a table but it is tight!
How does the silent auction work? Our silent auction is conducted online via the Handbid platform. Physical items will be displayed with QR codes for easy access to bidding. Our silent auction team will be available throughout the room to answer any questions. We will announce the closing of the silent auction following dinner and the live auction at the end of the program. Winners can collect their prizes in the auction space just outside the ballroom following the event. How to bid video: https://vimeo.com/328476081